TenForce – Pragmatic Project Management

Smart lists are best explained when we take a look at their setup. You should be able to ‘read the settings page’ and understand what kind of result they return.

In the example below, we are selecting all items in a selection of workspaces and lists, that are ‘ongoing’ and are ‘within a certain due date range’. The result appears, just like the other lists, as tabs on the page.

How smart are these Smart lists?

Smart lists have following nifty features:

• You can freely create new ones, edit existing smart lists, remove them and copy them to a new smart list to tweak extra conditions.
• In the case shown above, we are logged in as an administrator of the workspace. Then you can share the smart list with a selection of users, everybody, or just keep the smart list for your personal use. Note that only workspace administrators can do this.
• If you’re not happy with your current result, edit one or more of the conditions, and run the smart list again.
• The result can be treated like a normal list: that means you can sort it, edit the result, make a nice print-out view or dump the contents to an excel file. Also bulk updates are possible on smart lists.

Let us know what you think of this feature when you experiment with it.