TenForce – Pragmatic Project Management

Our user’s work is brought together in their todo list. “My To Do’s” is one of the most used tabs on TenForce. Every item on that list is there because it was raised in a meeting, a project plan, some issue resolution, some process step… Behind the scene, TenForce keeps track of the item’s origin. It examines at each workflow step, and upon item completion, whether the definition of the project, process or workspace has time sheets enabled or not. So it is very easy to notify users that time registration is required on items 1, 2 and 5, but is not required on items 3 and 4 that they close during the day.

That means that TenForce time sheets can achieve an amazing amount of detail. (if it’s that what you want) As work is evolving, time sheet entry is triggered during the work week. Who can remember on the Friday what he/she did during the week? It’s not uncommon to see TenForce users that have time sheets of 30 lines or more, yet these people did little or no effort other than entering their hours when completing their work.

Why all that detail?

Time sheet registrations are the basis for another optional TenForce module: “Invoice preparation”. TenForce does not actually generate invoices, but can feed all detailed registrations to accounting systems, including manhour rates. These rates can vary between a very generic rate, and a cost split rate between different departments, each with their special rate that depends on the project, type of work and who performed the work.

Separate time sheet entries

Of course, on many workspaces, less detailed time registrations are required. Below a common list of activities is available for the user to enter time:

Ad hoc time registration on item level

Using toolbar buttons, time can be logged on items.

The popup screen above, allows you to also register the total time required to complete the task (ETC or Estimate to complete)

How much more time do you need…

That dreaded question is now not only on the lips of your favorite manager/customer, but also TenForce prompts you to enter the so-called ‘Estimate to Complete’ or ‘ETC’ for short. This means that any action or task can have a ‘planned’, ‘actual’ and ‘ETC’ effort.