TenForce – Pragmatic Project Management

Portfolio Management

Challenges

Below is a set of typical questions that managers are typically confronted with.

• What happens if we postpone project A and B and put higher priority on (new) Project X?
• How much resource capacity do we free-up if we don’t deliver stage3?
• What is the ROI impact of merging V2 & V3 deliverables?
• Would we rather invest in Project X or Project Y?
• What is the impact on the Business Case of Project X?

These are common questions and there are answers are often very important. Yet project and business managers lack the information to answer these questions. When MS Project is used for the project planning, these plans typically contains too much detailed information. So first a high level consolidation has to be made. The information required involves planning information (based on the most recent status, not on the original plan), budget information, a view on the resources required and the actual resources, a view on the overall risks. Often part of this information is missing or incomplete. Invariably, there are to be found in separate systems and tools.

Features

Manage your projects based on the following dimensions:

Project attributes

Clear definition of the project’s Project manager, its team, the assigned resource pool.

Phasing and Planning

The timing and milestones of the project is identified, optionally a link to the live MS Project file is used. A process called ‘Phase gates’ makes sure that there is clear visibility on what deliverables, tasks and milestones need to be completed, before a phase can be closed.

Budget

Both the Expected return and the Planned / Actual costs are identified and monitored. Different costing and budget models like EVA, ROI, ECV are supported. The project’s business case can be expressed both in monetary and non tangible benefits.

Risks

If the organization’s methodology prescribes risk management as one of the elements of the project methodology, TenForce can capture the risks, its mitigation actions, the risk re-evaluation timing, probability and impact.

Resources

On a project consolidation level, the project’s resource pool is monitored.

Quality

TenForce Execution comes with some factory default quality indicators. These allow organizations to set-up quality measurements like ‘adherence to standards’, ‘response and/or turn around time’,.. Other, more specific, indicator schemes can be set up.