TenForce – Pragmatic Project Management

Time Sheets

Challenges

For organizations that have no or manual time sheet process

The largest corporate expenditure ‘time’ is not managed. This leads to an unclear, no or late view on costs/billable time. The time sheet review process is labor intensive or not done at all. There is no, limited or hard to compile proof for invoicing, budget discussions and internal cost assignments, Moreover, the manual processing of spreadsheets has a lot of administrative overhead, also for unit and project managers. Consolidated data needs to be manually transferred to accounting or ERP systems.

For organizations that have a time sheets system

The structure defined in the time sheet system does not always match with the operational or project reality. Especially when new projects are started, new organizational structures are implemented, there is a danger that the time sheet structure becomes out of date, and does not provide the necessary granularity to report along the new structures. The time sheet completion by individuals is often too general and done quickly to deliver the full potential result. When it is done more detailed, it requires a lot of setup, administration and the input is slow and cumbersome.

Delayed entry and delayed reporting

Individual users wait typically till the latest possible date to enter the time sheet data. Because a lot of the detail is lost by the time the time sheet is due, People log too much or not enough time per period. For project based organizations, typically only project time is logged, but time in operations and other business processes is lost. The periodic weekly, monthly, . based reporting is often delayed. It is not possible to get consolidated time sheet results while the period is still ongoing or has just finished.

Features

TenForce Execution Time Sheet features

• Maps flexible on existing work organization
• Auto-fill time sheet entries upon owner/status change
• Indicators, alerts and reports available
• Supports your approval process
• Open architecture
• Integrates with finance or accounting system