Managing all the contractors who enter your facility can be a painstaking business. Third-party operators often account for over two-thirds of operational workers in the manufacturing, construction, oil and gas, and utilities sectors. In fact, a large network of contractors is crucial for cutting costs, tapping into external expertise, and meeting fluctuating resource demands.

But it can also generate a lot of work. Especially if you’re still relying on old-fashioned tools and paper-based processes. It’s not surprising then, that 40% of EHS decision-makers have identified the improvement of contractor management and the visibility of relevant data as top priorities for the next two years.[i]

So, what’s the best way to fix your unwieldy contractor management? The answer is simple: go digital.

Your #1 Issue: Too Much Admin, Too Little Time

The primary obstacle hindering your contractor management efforts? Too much time spent on administrative tasks. Every contractor who enters your plant requires extensive documentation for compliance and safety assurance. But surprisingly, the more time dedicated to paperwork, the less safe your contractors may become.

Traditional paper-based processes lack the flexibility required to handle the ever-growing number of contractors. It’s key to stay ahead of the curve and explore more streamlined ways to manage who enters, works in, and leaves your facility.

How to Fix It: Wave Goodbye to Outdated Paperwork with a Digital Solution

Companies employing a digital contractor management system reduce administrative time by 40% and witness a remarkable 95% drop in outdated documents. By breaking free from the constraints of paper-based methods, your contractors can operate in a safer, more productive environment.

Going digital also guarantees:

Streamlined Data Management

Managing contractor data becomes effortless. Thanks to centralized data storage, accessible anytime, anywhere, you maintain complete control over contractor-related activities. Plus, a digital solution offers a 100% secure cloud environment, ensuring data safety.

360° Visibility

Within an intuitive platform, you gain complete insight into your facility’s activities. Effortlessly track on-site personnel, their tasks, and the status of their documents. Thanks to simple summaries, dashboards, and reporting tools, you can see all critical information at a glance.

Automated Audit Trail and Effortless Compliance

Consolidates your documentation and data, automating the audit trail process. This heightened transparency simplifies data retrieval and search, ensuring you have access to the information you need, whenever and wherever. Automated notifications warn you if documents are about to expire, so outdated documents become a thing of the past.

Enhanced Safety and Security

Given that recordable incident rates for contractors can be three to four times higher than those for full-time employees, it’s clear why improving contractor safety is a growing focus in EHS spending over the next two years.

Digital management plays a pivotal role in improving safety. By eliminating the need for laborious paperwork, it enables everyone to focus more effectively on their tasks, thereby reducing field hazards.

Beyond the physical safety of your workforce, digital solutions offer enhanced data and process security, ensuring that documents remain safeguarded and inaccessible to unauthorized parties.

Better Collaboration between Contractors and In-House Teams

Another advantage, benefiting both your company and contractors, lies in the improved collaboration between them and your own staff. By employing a digital solution, you possess all the tools necessary to ensure your contractors become productive and safety-conscious members of your workforce.

Discover How to Eliminate 80% Of Your Manual Contractor Management Workload

Learn more about our digital Contractor Management solution by watching our on-demand webinar. Our experts will guide you through a comprehensive demon, illustrating how you can:

• Simplify contractor onboarding through automation
• Stay informed about contract expiration dates with timely notifications and alerts
• Attain complete visibility of your contractor operations using integrated dashboards and reporting tools.

[i] Global Corporate Survey 2023: EHS Budgets, Priorities And Tech Preferences. August 2023.