Are you struggling to keep change in check?
Management of Change Software for High-Risk Operations
Control change requests, risks, and approvals in one system
Follow a structured management of change process for every change
1
Create Change Request
- Record change request details, define the scope and specify the expected outcome
- Determine the urgency of the change and designate a request as permanent or temporary
- Assign stakeholders based on category, type and urgency of the change request
2
Impact Assessment
- Identify the potential impact of the change on the facility, equipment and personnel
- Assess the impact on process safety, occupational safety, and environmental safety
- Identify any changes that will be required to mitigate the impact
3
Hazard Assessment and Controls
- Identify and evaluate any new or changed hazards associated with the change
- Determine the need for additional infrastructure or controls to manage the hazards
- Develop and implement any necessary hazard controls, such as process modifications, equipment upgrades, PPE requirements, or procedural changes
4
Implementation and Action Plan
- Develop a detailed plan, including all necessary approvals, resources and timelines
- Define action items and assign them to the correct stakeholders with due dates attached
- Approve and execute all actions, monitor progress and trigger escalations for delays
5
PSSR (Pre-Start-up Safety Review)
- Confirm that all new or modified equipment and processes have been tested
- Ensure hazard controls have been implemented and are effective
- Verify that relevant personnel have been trained in new or modified equipment or procedures
6
Effectiveness Check, Analysis and Reporting
- Answer the effectiveness check questions to evaluate the overall success of the change
- Report on individual change requests or aggregate reporting
- Identify trends through a variety of parameters
Track change requests and approvals across the organization
Streamline Complex Workflows
Automate change management from start to finish, ensuring consistency with standardized workflows. Eliminate manual errors and gain facility-wide visibility using a single system.
Create a Clean Audit Trail
Ensure compliance and audit-readiness with efficient tracking at every stage of the process. Gain accountability during audits by automating documentation and maintaining clear records of all changes.
Eliminate Overlooked Steps
Utilize customizable checklists to ensure thorough step-by-step processes. Enable real-time follow-up with automated task management. Streamline organization and enhance visibility by centralizing MoC requests in a single library.
Mitigate Risks and Hazards Associated with Change
Conduct standardized impact and risk assessments to track potential impacts, anticipate risks, and consider alternative solutions, ultimately boosting plant safety.
Improve Oversight and Control
Gain access to real-time data through intuitive dashboards and built-in analytics, enabling informed decision-making. Ensure data availability across your entire organization, breaking down barriers to foster teamwork.
72%
Increase in MoCs processed in one year
3x
more MoC approval requests and reviews handled by the assigned approver
TenForce means less paperwork, more transparency, and it’s clearer for everybody involved. The system is capable to keep up with our needs and is flexible enough to change when needed. The system works for us instead of the other way around.
Management of Change resources and best practices
Questions and answers
What should Management of Change software cover beyond change requests?
Your Management of Change software should help you assess impacts and hazards, coordinate approvals, implement controls and verify the result. TenForce connects each stage in one traceable MoC workflow, from the initial request to final closure.
Which types of change can you manage?
You can manage changes to equipment, processes, facilities, procedures and other operational areas. Categorize each change by type, risk and urgency, and identify whether it will be permanent or temporary.
How does TenForce assess the risks introduced by a change?
You can assess the potential impact on your facility, equipment, people, process safety, occupational safety and environmental safety. Based on the assessment, you can identify new or changed hazards and define the infrastructure, procedural or PPE controls you need.
Can you configure different approval workflows?
Build an action plan with owners, resources, deadlines and required approvals. Automated notifications and escalations help you follow progress and identify delays before they hold up the change.
Does TenForce support Pre-Startup Safety Reviews?
Yes. You can complete a Pre-Startup Safety Review (PSSR) before bringing modified equipment or processes into operation. Check that testing is complete, controls are in place and affected employees have received the required training.
Can you manage temporary changes and rollbacks?
Yes. You can identify a change as temporary and record its implementation and rollback deadlines. If you need to reverse an implemented change, TenForce supports assessment, approval and execution of the rollback through a controlled workflow.
How do you check whether a change was effective?
After startup, you can complete an effectiveness check to confirm that the change achieved its intended outcome and didn’t introduce unexpected issues. This keeps evaluation separate from implementation, so you don’t close the MoC simply because the work is finished.
How does TenForce support OSHA PSM and Seveso requirements?
TenForce documents the request, technical basis, safety impacts, approvals, actions, PSSR and effectiveness review in one audit trail. This supports Management of Change processes under OSHA Process Safety Management and European process safety frameworks such as Seveso III. Your organization remains responsible for determining and meeting its legal obligations.
How does Management of Change connect with other EHSQ processes?
Management of Change is part of the wider TenForce EHSQ platform. You can connect changes with Incident Management, CAPA, Permit to Work, Lockout/Tagout, Document Control and Competence Management. This helps you carry new controls, procedures and training requirements through to implementation.
