Outdated documents running wild? Workflows spinning out of control?
Document Control Software for Regulated Environments
Manage document reviews, approvals, and revisions in one system
Follow a clear Document Control workflow from draft to approval
1
Create
- Control all documents from SOPs and incident reports to risk assessments, CAPA reports and more
- Input details and metadata for enhanced searchability
- Utilize document templates for speed and consistency
- Upload various document formats
- Organize documents based on processes or departments
- Define clear roles and responsibilities for a smooth review and approval process
2
Review and Approval
- Easily select reviewers and trigger automated notifications for efficient collaboration
- Track revisions, manage version control, and keep a clear audit trail with automated review and approval workflows
- Automated notifications upon document review ensure timely publication or rejection
- Automated reminders expedite pending approvals and maintain workflow momentum
3
Publish
- Automatically notify target audience or user groups
- Utilize predefined distribution lists
- Apply granular document access permissions for precise control
4
Document Control
- Monitor document usage to ensure it has been read and acted upon
- Schedule periodic reviews
- Archive or retire outdated documents
- Record uncontrolled documents to prevent unchecked publication
- Access documents conveniently via folders and smart list
- Locate documents using search functionality based on keywords or custom criteria
Keep controlled documents audit-ready and traceable
Improve organization
Eliminate manual processes and reduce errors with a central repository for all your safety documents
Drive efficiencies
Accelerate document circulation and reduce bottlenecks with automated approval workflows.
Prevent outdated documents
Make the most up-to-date information readily available with version control and revision management
Comply with regulations
Ensure that documents go through the necessary review and approval processes to maintain a clear audit trail. Run compliance checks and link documents to relevant compliance reports
Protect sensitive information
Set access controls and user permissions to maintain confidentiality and data integrity
Instant retrieval
Find information fast with advanced search and retrieval capabilities
30%
quicker document approval and revision cycles
20%
reduction in discrepancies or conflicts arising from outdated document versions
HSE management involves dealing with a lot of diverse data and information from different sources, catering to various individuals' needs. Having all this information consolidated in a single platform makes perfect sense, and that's precisely what TenForce provides.
Kees Hommes
Integrate Document Control with other EHSQ modules from TenForce
Audit & Inspections
Incident Management
LoTo
Permit to Work
Management of Change
Shift Management
Risk Management
Competence management
Quality management
Contractor Management
SAFETY DATASHEETS
MECHANICAL INTEGRITY
Document control
Complaint Handling
Environmental Management
CAPA
Environmental reporting
Compliance calendar
Document Control resources and best practices
How to Regain Control of Your Documents and Your Time
No one plans to lose track of a procedure. But when documents live across inboxes, shared drives, and local folders, it can easily happen. Somewhere between draft, review, and approval, an SOP sits waiting for sign-off. Or a contractor logs in to the system and finds three versions of the same form, not knowing which one to choose.
It’s the kind of small, invisible friction that builds up over time. And in complex operations, small issues rarely stay small.…
Chosen by EHS teams managing safety in high-risk workplaces
Our customers rely on TenForce to foster a proactive safety culture and drive continuous process improvement. The outcome? Increased team efficiency, reduced administrative burden, and significant cost savings due to fewer fines and incident-related downtime.
Book a demo
Curious to see how TenForce can make your workday easier? Book a demo, and we’ll show you what our EHSQ platform can do! One of our in-house experts will guide you through the ins and outs, showing you exactly how TenForce can tackle your challenges, whether it’s managing safety, streamlining compliance, or keeping quality in check.
So, choose a time that works for you, and let’s explore how TenForce fits into your day-to-day.
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