Still juggling data scattered in emails, paper documents, and spreadsheets?
Safety Incident Management Software Built for EHS Teams
Capture, investigate, and track safety incidents and near misses in one connected system.
Respond faster to safety incidents and stay compliant
ļ
Capture incidents (with a photo)
- Capture all incidents, accidents and near-misses.
- Identify and record safety issues, near-misses or data breaches
- Track incidents by type, site or injury outcome
- Rule-based email notifications.
ļ
Investigate
- Manage investigation lifecycle
- Perform root cause analysis
- Notify relevant users and departments on findings
- Monitor incident frequency rates and map them to risks.
ļ
Ensure compliance
- Create a transparent overview of the companyās incidents and risk management KPIs
- Keep a clean audit trail for regulators
- Improve data traceability
- Comply with regulatory requirements: ISO, OSHA and others
- 24/7 data access.
ļ
Act to correct and prevent (from behind your desk)
- Create a CAPA plan and instantly share it with your co-workers
- Assign ownership by Role, Group or Individual
- Rule-based task management and email notifications
- Daily task reports.
ļ
Track to understand
- See the current state of your incidents and related activities with pre-defined or custom dashboards
- Track and measure incident data against safety KPIs performance
- Gain insight into incident trends and devise corrective plans to avoid them.
Report and track near misses and incidents in one system
Employees report incidents and near-misses on the spot
Your people report events through a mobile-ready solution and easy-to-use forms even in no-connectivity areas. All data is synced 24/7.
Instant notifications when an incident occurs
Keep the right people in the loop, no matter if they are at their desk or on a mobile device.
Nothing falls through the cracks
Always follow the established company workflows to guarantee consistency over time. Perform in-depth investigations on time and retrieve data from multiple sources to identify the underlying root causes of incidents.
50%
increase in near-miss events reported and solved
61%
increase in tracked and completed CAPAs
Automatically build OSHA records as you manage incidents
Your processes are structured, audited, and continuously improving, so your software partner should be too. Thatās exactly what our ISO certifications confirm.
ļ
Capture OSHA-relevant details from the start
Add employee and injury information, treatment, case classification, and days away, restricted or transferred while your team works through the incident.t
ļ
Keep your OSHA records up to date
Use the same information for your OSHA 300 Log, 301 Incident Reports, and 300A Summary, without copying data between systems and spreadsheets.
ļ
See your key safety numbers
Track TRIR and DART using the same incident data, giving you a clearer view of safety performance across sites.
ļ“
Connect reporting with prevention
Keep OSHA records connected to the investigation, root causes and corrective actions so you can keep track of whatās being done to prevent incidents from happening again.
- Less duplicate work
- Fewer gaps to resolve
- Clearer connection between OSHA recordkeeping and safer operations
How Vynova Group brought consistency to incident reporting
Vynova Group operates across multiple production sites in several countries, each with its own ways of working, local requirements, and language. That made it hard to report incidents consistently, and to see risks and actions clearly across the group.
With TenForce, Vynova aligned incident reporting and action tracking across sites, while keeping the flexibility teams need locally.
The result with TenForce
- One standardized incident reporting process across 8 sites in 6 countries
- Clear ownership, deadlines, and follow-up for corrective actions
- Increased reporting of near misses and unsafe situations
- Fewer injuries and environmental incidents over time
Questions and answers
What should incident management software cover beyond incident reporting?
Your incident management software should help you assess, investigate and act on every event. TenForce connects safety incident reporting, root cause analysis, risk assessments and corrective and preventive actions (CAPA) in one traceable workflow.
Can your team report incidents and near misses from the field?
Yes. Your teams can report incidents and near misses from a mobile device. They can add photos, injury details and immediate actions, even without connectivity. TenForce syncs the report when the device reconnects.
Can we adapt incident forms and workflows to our organization?
Yes. You can configure forms and workflows around your incident types, sites, departments and procedures. TenForce can ask different questions based on the event and automatically route the report to the right validator or investigator.
How can we prevent serious near misses from being treated as minor events?
You can assess each incident or near miss based on its severity and probability, not just what happened this time. This helps you recognize high-potential events, prioritize investigations and escalate risks before someone gets hurt.
Which root cause analysis methods does TenForce support?
You can use Five Whys, Cause and Effect Analysis (also known as Fishbone or Ishikawa) or combine both. This lets you match the depth of your root cause analysis to the complexity of the incident.
What happens to a root cause after it has been identified?
You can manage each root cause as a separate item linked to the incident. Add evidence, assign an owner and connect the relevant corrective and preventive actions. This gives you a clear, traceable link between what your investigation found and what you did about it.
Can we use the same incident management process across global operations?
Yes. You can standardize incident classifications, investigation stages and reporting requirements while allowing for local languages, responsibilities and regulations. This supports multi-site EHS management across global operations, including OSHA-related processes in the US.
How does TenForce help identify recurring incident patterns?
You can use dashboards, filters and reports to compare incidents by site, type, department, risk level or root cause. With the optional Site Layout capability, you can also map incidents across your plant and spot patterns around production lines, loading areas and maintenance zones.
How does Incident Management connect with other EHS processes?
Incident Management is part of the wider TenForce EHS software platform. Incident information can connect with processes such as Audits and Inspections, CAPA, Management of Change, Permit to Work, Contractor Management, and Document Control.
Integrate Incident Management with other EHSQ modules from TenForce
ļ¼
Audit & Inspections
ļ
Incident Management
ļ
LoTo
ļ
Permit to Work
ļ
Management of Change
ļ“
Shift Management
ļ
Risk Management
ļ
Competence management
ļ§
Quality management
ļ
Contractor Management
ļ
SAFETY DATASHEETS
ļ
MECHANICAL INTEGRITY
ļ¬
Document control
ļ«
Complaint Handling
ļ
Environmental Management
ļ“
CAPA
ļ
Environmental reporting
ļ
Compliance calendar
Incident Management resources and best practices
Chosen by EHS teams managing safety in high-risk workplaces
Our customers rely on TenForce to foster a proactive safety culture and drive continuous process improvement. The outcome? Increased team efficiency, reduced administrative burden, and significant cost savings due to fewer fines and incident-related downtime.
Customer Stories
Inovyn Goes Digital to Manage Incidents and Change. Reports an Incident in Less than 10 Seconds
TenĀForceās speĀcialĀists have a very good unĀderĀstandĀing of the inĀdusĀtry. DurĀing the imĀpleĀmenĀtaĀtion of the InĀciĀdents ManĀageĀment, AcĀtion ManĀageĀment and ManĀageĀment of Change modĀules, we did an inĀterĀnal auĀdit to define the relevant processes in our orĀgaĀniĀzaĀtion and then TenĀForce took the lead and worked it out.
Dirk Gyzels
